Calculator
What is guesswork costing you?
Prep, ordering and staffing are three guesses made daily by a tired person. Move the three sliders and see roughly what getting them closer is worth to a venue like yours.
Your venue
Net of VAT, across everything you sell.
As a share of revenue. Around 30% is typical for a Berlin café with a kitchen.
Including your own time, if you pay yourself. Most independents sit between 30% and 38%.
How optimistic?
The middle of the published range, and what we would expect a Berlin independent with six months of history to see.
What better numbers are worth
Less over-prep
6% of food spend is avoidable waste; 25% of it removed
€203/mo
Better-sized shifts
2% off the labour bill
€297/mo
Covers you stop turning away
0.5% of revenue recovered on peak days — the least certain line here
€79/mo
Total
€578/mo
Against €149 a month for the plan with scheduling, that is 3.9× what it costs.
Every assumption is printed next to the number it produces, and yours will differ. The point is the order of magnitude, not the euro.
Where the money is
Three leaks, and none of them feels like a leak
Over-prep on ordinary days
Not the dramatic waste — twelve portions too many on a Tuesday, four times a week, fifty weeks a year. Nobody logs it and it never appears as an incident.
Half-empty shifts
Rotas built from a template are consistently over-covered Monday to Wednesday. Half a person a shift is a four-figure sum by the end of the year.
The days you run short
The warm Saturday, the fair week, the day before a holiday. Highest margin per cover, most likely to be under-prepped, and the customer who waited does not come back.
Want better business?
Start tonight. The weather and what is on in your part of town cost nothing, and the forecast is there when you want it.
